How to Use Shelves to Organize Paper

Here's how to use your shelving as a sorting station, using simple sticky notes. The simple wall I show you in this video helped us sort through paperwork so much quicker:

We used it to create categories such as:

Past trips and vacations 

Financial archives 

Family business 

Family history 

From there you can then create micro-categories.

Have you done something like this? Comment below if so. I would love to know.

 

kacyRoundOffice Organizing Expert Kacy Paide loves to do what most people hate: organize offices & paper. She works with folks who are desperate for a more functional, more beautiful, more inspiring office. Kacy has been a Professional Organizer since 2001 and has worked with over 500 clients. Call her crazy, but she loves a good mess and wants to fix yours. Based in Silver Spring, MD, Kacy is nationally available for consulting & speaking. Reach her at 202.262.1207 and kacy@theinspiredoffice.com. Learn about Skype consultations here. Watch video lessons on office organizing here. Receive your free list of 100 Ways to Organize Your Office at www.theinspiredoffice.com

Organizing Product I Love: Acrylic Magazine Files

  There are a few office organizing supplies that you should never skimp on.  A proper rolling file cart is of course one, and sturdy magazine files are another.  I have three of the Container Store’s clear acrylic magazine files.

I see many empty or neglected magazine files in clients’ offices.  I’ve noticed that the ones that aren’t used are always cardboard and usually have taken a beating.  If they are made of wood, plastic, or any other durable material, they are almost always well-utilized.  Magazine files are the little black dress of organizing- they blend in and are all-occasion.  They don’t just hold magazines.  They’re good for workbooks, supplies, loose papers, file folders, you name it. They even work as bookends when full.

I use mine for design magazines, but have had many clients fill them with papers.  With the short end facing you, stick a label on the front.  Do this a few times on a bookshelf or desktop and you have an in-your-face grab and go vertical filing system.  Labels I’ve seen have been:

-Travel -College Search -Marketing -House -Properties

Within each box, break your category down into folders.  For instance, “Properties” can house 4 folders if you own 4 properties.  “House” can have folders for repairs and design ideas.

What are your top three or so most active categories? Will their folders all fit into one desktop magazine file or do they need more?  Do you have an underutilized bookshelf near your desk?  Can you imagine ten or more magazine files with ten active categories? Use as many as you need. No flimsy cardboard allowed.

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Office Organizing Expert Kacy Paide loves to do what most people hate: organize offices & paper.

She works with folks who are desperate for a more functional, more beautiful, more inspiring office. Kacy has been a Professional Organizer since 2001 and has worked with over 500 clients. Call her crazy, but she loves a good mess and wants to fix yours. Learn her time-tested solutions in her eBook, The Inspired Office: Organize Your Life One Paper at a Time. Based in Silver Spring, MD, Kacy is nationally available for consulting & speaking.