How do I know if I'm ready to go paperless?

This is a question I answer more than any these days. I give the same answer every time, no matter who is asking, so it made sense to post to my site. Watch the video below & see if you're ready to go paperless. Click here to watch other FAQs about working with me.

Subscribe to my YouTube channel here to catch minimalism tutorials each week.

How I Used Evernote This Week to Save A Graphic Design Example

One of my most-used tags in Evernote is "Examples to Use."

If you're a business owner, you too know that ideas come from a myriad of sources.

This tag is full of other people's newsletters, emails, websites, graphics, language, blog post titles, pdfs, etc.

The latest addition is an Instagram image that I saved for my virtual assistant (we share a notebook) that illustrates a specific type of graphic/font design that I'm drawn to these days.

Click here to see image and how I labeled it.

 

kacyRoundOffice Organizing Expert Kacy Paide loves to do what most people hate: organize offices & paper. She works with folks who are desperate for a more functional, more beautiful, more inspiring office. Kacy has been a Professional Organizer since 2001 and has worked with over 500 clients. Call her crazy, but she loves a good mess and wants to fix yours. Based in Silver Spring, MD, Kacy is nationally available for consulting & speaking. Reach her at 202.262.1207 and kacy@theinspiredoffice.com. Learn about Skype consultations here. Watch video lessons on office organizing here. Receive your free list of 100 Ways to Organize Your Office at www.theinspiredoffice.com

How I Used Evernote This Week to Remember A Useful Napkin

5Have you ever found something really useful scribbled on the back of a napkin or envelope? I certainly did while organizing last week.

My client found the cleverest diagram of how to recall measurements of cups, pints, quarts, and gallons.

I snapped a photo with my camera that will be at the ready next time my retired schoolteacher mother pop-quizzes me!

Click here to see the diagram in my Evernote.

 

kacyRoundOffice Organizing Expert Kacy Paide loves to do what most people hate: organize offices & paper. She works with folks who are desperate for a more functional, more beautiful, more inspiring office. Kacy has been a Professional Organizer since 2001 and has worked with over 500 clients. Call her crazy, but she loves a good mess and wants to fix yours. Based in Silver Spring, MD, Kacy is nationally available for consulting & speaking. Reach her at 202.262.1207 and kacy@theinspiredoffice.com. Learn about Skype consultations here. Watch video lessons on office organizing here. Receive your free list of 100 Ways to Organize Your Office at www.theinspiredoffice.com

How I used Evernote this week: Saving a Sentimental Voicemail

8-birthday-cupcake-ruth-blackI saved a sentimental voicemail.  Ever since my birthday months ago, I've saved a voicemail on my phone of my mom and nieces singing "happy birthday."  Using the directions here, I held my phone up to my computer and played the message through the iPhone speaker with the Evernote mic on.

It came out surprisingly clear.  I now have this sweet birthday song saved forever in my "Memorabilia" notebook, freeing me to delete the message.

View audio note here.

 

kacyRoundOffice Organizing Expert Kacy Paide loves to do what most people hate: organize offices & paper. She works with folks who are desperate for a more functional, more beautiful, more inspiring office. Kacy has been a Professional Organizer since 2001 and has worked with over 500 clients. Call her crazy, but she loves a good mess and wants to fix yours. Based in Silver Spring, MD, Kacy is nationally available for consulting & speaking. Reach her at 202.262.1207 and kacy@theinspiredoffice.com. Learn about Skype consultations here. Watch video lessons on office organizing here. Receive your free list of 100 Ways to Organize Your Office at www.theinspiredoffice.com

How Effective is Scanning When Organizing an Office?

Q: I receive your newsletter each week and always appreciate your organizing advice. I have a question with regard to organizing using those scanner things I'm now seeing everywhere (i.e. "Neat Desk" and the like). Have you seen examples of where these have actually assisted people in getting organized? I love the idea of less paper but is an electronic copy of an important document really the same thing? I'm tempted to buy one but I wonder if my giant "to be filed" pile would just turn into a giant "to be scanned" pile. - Alison K.  

how effective is scanning when organizing a home office?
how effective is scanning when organizing a home office?

A: It's a great question.  I have seen scanners such as ScanSnap work quite well, but the scanner is only as good as the human being that is operating it.  I can think of two specific clients who rely on them heavily, and they both have assistants who manually scan their "to scan" pile.  As long as you have a regularly scheduled system in place, or a person to whom you can delegate it to, it could work wonders!  As for deciding on wether or not a digital doc is equal to a paper copy, it depends on how out-of-sight-out-of-mind you are and how organized your electronic files are.  Like paper files, the digital doc is only good if you can locate it!

What has your experience with scanning been so far?  Do you have a scanner that you absolutely love?  If you have a scanner, how often do you use it?  What do you scan and what do you choose not to scan?  Please share in comments!