Sort of Fascinating Study Results on Email Behaviors

office-272813_1280Ancient European stone circles are fascinating.  Email behavior is not. However, the researchers at Yahoo Labs made email as fascinating as it can possibly be with a recent study of the email habits of 12 million users.

Read this article to learn the average length of email response time, average length of an email reply, and the best time of day to send an email if wanting a quick reply.

 

kacyRoundOffice Organizing Expert Kacy Paide loves to do what most people hate: organize offices & paper. She works with folks who are desperate for a more functional, more beautiful, more inspiring office. Kacy has been a Professional Organizer since 2001 and has worked with over 500 clients. Call her crazy, but she loves a good mess and wants to fix yours. Based in Silver Spring, MD, Kacy is nationally available for consulting & speaking. Reach her at 202.262.1207 and kacy@theinspiredoffice.com. Learn about Skype consultations here. Watch video lessons on office organizing here. Receive your free list of 100 Ways to Organize Your Office at www.theinspiredoffice.com

I supported the Droplet on Kickstarter. So should you.

dropletThe nice folks over at Droplet reached out asking if I'd help support their Kickstarter campaign. I'm asked to promote products more and more, and this is the first one I think is unique enough to share.  I get no kickback - in fact, I spent $ to support them and I think you should too!

Here's why: It's so seldom that I come across a new productivity product that feels truly helpful, especially since I'm not a big believer in gadgets.  Droplet is a physical button that records habits, sets reminders, and even triggers notifications to others and automates online orders via their app.

Just place on any object (vitamin bottle, gym bag, meditation chair, supply closet, etc) and when pressed, the button tracks your habits and so much more.  You've gotta watch the video!  It's one of those "why didn't I think of that" products.

The best gadgets help us to live a better life offline, and I think Droplet will do that. Let's help get them funded before May 19th.  Click here to donate via Kickstarter.

How I Used Evernote to Save a Coupon From My Email

Ever wish you had that coupon on you? I forwarded my REI coupon to Evernote this week, knowing that I'd use it over the weekend.

Instead of cluttering up my inbox, it was there waiting for me in my "Shopping" notebook.

Was a piece of cake to bring up at the register.

 

kacyRoundOffice Organizing Expert Kacy Paide loves to do what most people hate: organize offices & paper. She works with folks who are desperate for a more functional, more beautiful, more inspiring office. Kacy has been a Professional Organizer since 2001 and has worked with over 500 clients. Call her crazy, but she loves a good mess and wants to fix yours. Based in Silver Spring, MD, Kacy is nationally available for consulting & speaking. Reach her at 202.262.1207 and kacy@theinspiredoffice.com. Learn about Skype consultations here. Watch video lessons on office organizing here. Receive your free list of 100 Ways to Organize Your Office at www.theinspiredoffice.com

Meet Canva: Free Graphic Design Tool & Saving Grace

cn

I gave six talks in March and absolutely could not have pulled it off without two things:

A. My virtual assistant, Sandy.

B. Canva.com

Canva is a free app that allows you to effortlessly create graphics for use on your blog, Instagram, and much more.  Sandy taught me how to create presentation slides in Canva (though we still had to export them to Google Slides). Here is an example of one of the slides we created in Canva.  We also use Canva to create all images on my Organizing Wisdom Pinterest board.  If you're already proficient on a tool such as Photoshop, this will feel like kindergarten to you.  However, if you're short on time and skill, Canva is a life saver.

 

kacyRoundOffice Organizing Expert Kacy Paide loves to do what most people hate: organize offices & paper. She works with folks who are desperate for a more functional, more beautiful, more inspiring office. Kacy has been a Professional Organizer since 2001 and has worked with over 500 clients. Call her crazy, but she loves a good mess and wants to fix yours. Based in Silver Spring, MD, Kacy is nationally available for consulting & speaking. Reach her at 202.262.1207 and kacy@theinspiredoffice.com. Learn about Skype consultations here. Watch video lessons on office organizing here. Receive your free list of 100 Ways to Organize Your Office at www.theinspiredoffice.com

How I used Evernote to Find a Set of Quickbooks Instructions

12I had to run some reports from Quickbooks for my accountant.  I never remember how to do this, so I have my bookkeeper's directions saved in a note called "How to run a report in Quickbooks."  This is the 2nd time this note has come in handy.

Evernote is the ideal place to store instructions of all types. This particular one is in my "Inspired Office" notebook and tagged "Accounting" and "Instructions."  It's not a terribly interesting note, but you can view it here.

 

kacyRoundOffice Organizing Expert Kacy Paide loves to do what most people hate: organize offices & paper. She works with folks who are desperate for a more functional, more beautiful, more inspiring office. Kacy has been a Professional Organizer since 2001 and has worked with over 500 clients. Call her crazy, but she loves a good mess and wants to fix yours. Based in Silver Spring, MD, Kacy is nationally available for consulting & speaking. Reach her at 202.262.1207 and kacy@theinspiredoffice.com. Learn about Skype consultations here. Watch video lessons on office organizing here. Receive your free list of 100 Ways to Organize Your Office at www.theinspiredoffice.com

How To Not Lose Your Phone Charger

How many times have you heard "Is this my charger or yours?"

Confidently answer next time by putting your name on yours.

Because my sister, friends, boyfriend, and mom all have identical iPhone chargers, I put my name on mine recently.

Spread the word! No more nameless phone chargers!

charger

119 CircleOffice Organizing Expert Kacy Paide loves to do what most people hate: organize offices & paper. She works with folks who are desperate for a more functional, more beautiful, more inspiring office. Kacy has been a Professional Organizer since 2001 and has worked with over 500 clients. Call her crazy, but she loves a good mess and wants to fix yours. Based in Silver Spring, MD, Kacy is nationally available for consulting & speaking. Reach her at 202.262.1207 and kacy@theinspiredoffice.com. Watch video lessons on office organizing here. Subscribe to the weekly newsletter & receive your free list of 100 Ways to Organize Your Office at www.theinspiredoffice.com/subscribe.

Let's Spread These Email Guidelines for the World

Alexandra-Franzen_003I was pumping my fist in the air while reading Alexandra Franzen's Email Guidelines for the World. She so sweetly lays down some rules for how we can keep life simpler for those we email.

This made me reflect on one of my email practices: I never ask "How are you?" so I especially like her definition and application of the Sanskrit word Asteya, meaning, non-stealing - especially non-stealing of others' time with our communication.

I've heard agreement from others that a well-intended "how are you" is burdensome, because the recipient feels obligated to give a thoughtful reply in the face of 100s of other pressing emails.

 "How are you" sits there, unanswered, and the guilt sets in.

Do you feel the same way?

Do you think that an email can be kind and thoughtful in the absence of a "How are you?" What types of emails would you like to receive less?

 Do you have mindful/efficient email practices? Please share comments below!

 

kacyRoundOffice Organizing Expert Kacy Paide loves to do what most people hate: organize offices & paper. She works with folks who are desperate for a more functional, more beautiful, more inspiring office. Kacy has been a Professional Organizer since 2001 and has worked with over 500 clients. Call her crazy, but she loves a good mess and wants to fix yours. Based in Silver Spring, MD, Kacy is nationally available for consulting & speaking. Reach her at 202.262.1207 and kacy@theinspiredoffice.com. Learn about Skype consultations here. Watch video lessons on office organizing here. Receive your free list of 100 Ways to Organize Your Office at www.theinspiredoffice.com

119 Circle

Office Organizing Expert Kacy Paide loves to do what most people hate: organize offices & paper.

She works with folks who are desperate for a more functional, more beautiful, more inspiring office. Kacy has been a Professional Organizer since 2001 and has worked with over 500 clients. Call her crazy, but she loves a good mess and wants to fix yours. Learn her time-tested solutions in her eBook, The Inspired Office: Organize Your Life One Paper at a Time. Based in Silver Spring, MD, Kacy is nationally available for consulting & speaking.

Tory Burch Phone & Desktop Wallpapers

Spring has sprung all over my iPad thanks to Tory Burch's collection of free wallpapers.

Inspire your desktop and download this gorgeous floral Summer 2014 wallpaper here.

Tory Burch

Click below for links to 5 other free Tory Burch wallpapers.

Here are a few other favorites!

Fall 2015's white & taupe ethnic print

Fall 2014's navy & red tapestry

Summer 2014's dainty white & green floral

Spring 2014's floral watercolor

Fall 2013's romantic turquoise print

 

kacyRoundOffice Organizing Expert Kacy Paide loves to do what most people hate: organize offices & paper. She works with folks who are desperate for a more functional, more beautiful, more inspiring office. Kacy has been a Professional Organizer since 2001 and has worked with over 500 clients. Call her crazy, but she loves a good mess and wants to fix yours. Based in Silver Spring, MD, Kacy is nationally available for consulting & speaking. Reach her at 202.262.1207 and kacy@theinspiredoffice.com. Learn about Skype consultations here. Watch video lessons on office organizing here. Receive your free list of 100 Ways to Organize Your Office at www.theinspiredoffice.com

Evernote's New Scannable App

scannableIf you have Evernote and you're not yet also using a scanning app, you'll want to try their new scanning app, Scannable for quick scanning of documents as PDFs or JPEGs.

Personally, I'm so used to Genius Scan which seems to work as seamlessly with Evernote so I haven't switched over, but just want to give you options.

Read a helpful review of Scannable here.

 

kacyRoundOffice Organizing Expert Kacy Paide loves to do what most people hate: organize offices & paper. She works with folks who are desperate for a more functional, more beautiful, more inspiring office. Kacy has been a Professional Organizer since 2001 and has worked with over 500 clients. Call her crazy, but she loves a good mess and wants to fix yours. Based in Silver Spring, MD, Kacy is nationally available for consulting & speaking. Reach her at 202.262.1207 and kacy@theinspiredoffice.com. Learn about Skype consultations here. Watch video lessons on office organizing here. Receive your free list of 100 Ways to Organize Your Office at www.theinspiredoffice.com

How I Used Evernote During a Talk to Take Notes & Photos

Evernote I didn't set out to create a note for a talk I attended last week, but I ended up quickly creating one right as the talk ended. I heard serial entrepreneur Miki Agrawal speak in DC last week.

As I do at many talks, I pay attention to the delivery as much as I do the content.  It's how I get ideas for outlining my own talks.

In this case, I photographed some of her slides, imagining how I could create a similar slide for one of my talks.

I also typed in some one-lines that stuck out.  This note "Miki Agrawal Talk, 3/3/15" is saved in my Inspired Office notebook, tagged, "Examples to Use" and "Public "Speaking" and you can view it here.

 

kacyRoundOffice Organizing Expert Kacy Paide loves to do what most people hate: organize offices & paper. She works with folks who are desperate for a more functional, more beautiful, more inspiring office. Kacy has been a Professional Organizer since 2001 and has worked with over 500 clients. Call her crazy, but she loves a good mess and wants to fix yours. Based in Silver Spring, MD, Kacy is nationally available for consulting & speaking. Reach her at 202.262.1207 and kacy@theinspiredoffice.com. Learn about Skype consultations here. Watch video lessons on office organizing here. Receive your free list of 100 Ways to Organize Your Office at www.theinspiredoffice.com

How I Used Evernote This Week to Save A Graphic Design Example

One of my most-used tags in Evernote is "Examples to Use."

If you're a business owner, you too know that ideas come from a myriad of sources.

This tag is full of other people's newsletters, emails, websites, graphics, language, blog post titles, pdfs, etc.

The latest addition is an Instagram image that I saved for my virtual assistant (we share a notebook) that illustrates a specific type of graphic/font design that I'm drawn to these days.

Click here to see image and how I labeled it.

 

kacyRoundOffice Organizing Expert Kacy Paide loves to do what most people hate: organize offices & paper. She works with folks who are desperate for a more functional, more beautiful, more inspiring office. Kacy has been a Professional Organizer since 2001 and has worked with over 500 clients. Call her crazy, but she loves a good mess and wants to fix yours. Based in Silver Spring, MD, Kacy is nationally available for consulting & speaking. Reach her at 202.262.1207 and kacy@theinspiredoffice.com. Learn about Skype consultations here. Watch video lessons on office organizing here. Receive your free list of 100 Ways to Organize Your Office at www.theinspiredoffice.com

How I Used Evernote This Week to Remember A Useful Napkin

5Have you ever found something really useful scribbled on the back of a napkin or envelope? I certainly did while organizing last week.

My client found the cleverest diagram of how to recall measurements of cups, pints, quarts, and gallons.

I snapped a photo with my camera that will be at the ready next time my retired schoolteacher mother pop-quizzes me!

Click here to see the diagram in my Evernote.

 

kacyRoundOffice Organizing Expert Kacy Paide loves to do what most people hate: organize offices & paper. She works with folks who are desperate for a more functional, more beautiful, more inspiring office. Kacy has been a Professional Organizer since 2001 and has worked with over 500 clients. Call her crazy, but she loves a good mess and wants to fix yours. Based in Silver Spring, MD, Kacy is nationally available for consulting & speaking. Reach her at 202.262.1207 and kacy@theinspiredoffice.com. Learn about Skype consultations here. Watch video lessons on office organizing here. Receive your free list of 100 Ways to Organize Your Office at www.theinspiredoffice.com

How I used Evernote this week: Christmas Gifts

5246997351_4b75f1320a_bI located last year's note, "2013 Christmas Cards & Gifts" and updated it for 2014.  It's helpful to see a list of who is getting what, and who still needs a gift.

For obvious reasons, I won't be sharing this one! Any ideas on what to get my 6 year old niece? I'm drawing a blank!

Her older sister's getting an entrepreneur Barbie, naturally...

How I used Evernote this week: Saving an Inspirational Quote from Instagram

I saved a powerful yoga quote in my "Yoga" notebook with my "Quotes" tag.  These two lines by Kino MacGregor caught my eye in Instagram so I screenshot it and saved the image to Evernote. Since then I've heard those words in every yoga class, adding en extra second to each Virabhadrasana III ever since.

Let go of your attachment to pleasure, let go of your aversion from pain.  In the perfect balance between these two opposing forces lies the peace and joy of the yogi's equanimous mind. - Kino MacGregor

Click here to see my note.

Yogi or not, there's a lesson in here for you, asking you to dig deeper in the moment you want to give up.

 

kacyRoundOffice Organizing Expert Kacy Paide loves to do what most people hate: organize offices & paper. She works with folks who are desperate for a more functional, more beautiful, more inspiring office. Kacy has been a Professional Organizer since 2001 and has worked with over 500 clients. Call her crazy, but she loves a good mess and wants to fix yours. Based in Silver Spring, MD, Kacy is nationally available for consulting & speaking. Reach her at 202.262.1207 and kacy@theinspiredoffice.com. Learn about Skype consultations here. Watch video lessons on office organizing here. Receive your free list of 100 Ways to Organize Your Office at www.theinspiredoffice.com

Q&A: Kacy, have you become overly reliant on technology?

A few weeks ago someone posted a question in response to my post on donating my cookbooks after I Evernoted my favorite recipes, wondering if I felt I was too overly reliant on technology. I sat with it for a few days and then put my reflections into words, and learned a great deal about sentimentality in the process: Best Digital Organizing 1

Q:

I'm hearing all sorts of great things about Evernote! I especially like your use for the recipes tear-outs or print outs. But, do you get the impression that you're getting perhaps overly reliant on technology? I only thoughtfully buy cookbooks that I view as an investment for my family. I write in the margins, remember the sauces spilled on them, and fully intend to pass them down to my daughter when she becomes an adult as a treasured heirloom. There's just something special about having that tangible cookbook that my husband and I used when we were just figuring out how to cook together as newlyweds in college. You can always send those books my way! Mm, World Vegetarian and Indian cooking?! Yum! :-) - Kati

A:

The first thing that came to mind when reading your question was this quote by Stevie Nicks (posted to Austin Kleon's blog):

“You want your journals written by hand in a book, because someday, if you have daughters — I don’t have daughters, but I have fairy goddaughters, thousands of them — all of these books are gonna go to them, and they’re gonna sit around just like we are now, and they’re gonna read them out loud, and they’re going to be able to know what my life was.” Then, pointedly, to Este: “And they’re not gonna find it in your phone.”

Yours and Nicks' sentimentality had me wondering if I am too quick to digitize, but after doing a bit of repatriated anthropology on my own stuff, I settled into an assuredness that I don't.  Thank you for that!  I guess only time will tell if I've become overly reliant on technology.  However, I can't recall any moments where I wish I hadn't digitized or tossed a hard-copy version of something, which I hope bodes well for my future-self.

As for donating all of my cookbooks, I cook, but I'm not a cookbook person, so it's not important that cookbooks are ever attached to memories of me.  Unlike Stevie Nicks, I'm not a journal person either, so journal entries are #2 on the list of "things that I won't pass down one day."  For the recipes that cannot be replaced, such as my grandmother's recipe scribbled in Estonian, Evernote serves as insurance that her memory won't be lost if the piece of paper ever is.  And so it sits both in my parents' kitchen and in my Evernote.  I use technology to keep safe items of sentimental value, not to replace them.  Her recipe is meaningful and my Indian cookbooks were not.

When I help clients minimize their things, I like to focus on keeping the "best of," instead letting go of the "worst of."  Looking around my house right now, I see a collection of "best of" objects that I hope are enjoyed for generations to come, much like your cookbooks.  I see leather pouches that my sister gave me from her time in Niger, the vintage Bertoia Diamond chair that I painstakingly de-rusted with my own hands, and a metal batik stamp that I picked up while studying abroad in Bali.  So, your question also had me asking myself what do I honor enough to pass down?  What physical objects - that feel like a part of me - cannot be digitized?  I discovered that there actually is a collection of things that are infused with my memories, and none of these can be Evernoted.  For everything else though, I want it out of the way and on my computer so these seeable, touchable gems can shine.

I also use technology to store memories that originated in the digital world, such as the swarm of "love texts" from my boyfriend when we first met.  Without a digital system, these would be lost forever.  Since we don't generate shoeboxes full of letters anymore, I want to ensure that memories like these are still treasured and kept safe.

I like that you point out that you only "thoughtfully" buy cookbooks that are an "investment" for your family.  My cookbooks weren't thoughtfully acquired, but my furniture, family memorabilia, and travel treasures were.  My mission is to show people the joy their space can hold when they invest in it thoughtfully, as you have done.

Where are your stories?  In cookbooks?  In journals?  In saved text messages? In furniture?  Wherever they are, care for them.  Care also requires you to eliminate the superfluities as you go, so that both you and the next generations only get the "best of."

Please share thoughts in the comments!

 

119 CircleOffice Organizing Expert Kacy Paide loves to do what most people hate: organize offices & paper. She works with folks who are desperate for a more functional, more beautiful, more inspiring office. Kacy has been a Professional Organizer since 2001 and has worked with over 500 clients. Call her crazy, but she loves a good mess and wants to fix yours. Based in Silver Spring, MD, Kacy is nationally available for consulting & speaking. Reach her at 202.262.1207 and kacy@theinspiredoffice.com. Watch video lessons on office organizing here. Subscribe to the weekly newsletter & receive your free list of 100 Ways to Organize Your Office at www.theinspiredoffice.com/subscribe.

How I used Evernote this Week: Genius Bar Questions List

apple

I have a note in my "Tech" folder called "Genius Bar Questions." I added to this list an issue I'm having with iPhoto.

It may take me a few months to compile more than 3 or 4 questions about my Mac to warrant a visit to the Apple store, but the next time

I make a Genius Bar appointment, all of my questions will be accessible in one place.

 

New Headshot w_posterOffice Organizing Expert Kacy Paide loves to do what most people hate: organize offices & paper. She works with folks who are desperate for a more functional, more beautiful, more inspiring office. Kacy has been a Professional Organizer since 2001 and has worked with over 500 clients. Call her crazy, but she loves a good mess and wants to fix yours. Based in Silver Spring, MD, Kacy is nationally available for consulting & speaking. Reach her at 202.262.1207 and kacy@theinspiredoffice.com. Learn about Skype consultations here. Watch video lessons on office organizing here. Receive your free list of 100 Ways to Organize Your Office at www.theinspiredoffice.com

How I used Evernote this week: Keeping track of paint colors

Evernote Camera Roll 20141123 075649I use Evernote to keep track of both paint colors I've used and paint colors I'd like to use one day in my "Home" notebook. This week I added to it a phone screenshot of an Instagram post of a new dark paint color that I'm obsessed with.

View my paint colors note here.

 

 

Kacy PaideOffice Organizing Expert Kacy Paide loves to do what most people hate: organize offices & paper. She works with folks who are desperate for a more functional, more beautiful, more inspiring office. Kacy has been a Professional Organizer since 2001 and has worked with over 500 clients. Call her crazy, but she loves a good mess and wants to fix yours. Based in Silver Spring, MD, Kacy is nationally available for consulting & speaking. Reach her at 202.262.1207 and kacy@theinspiredoffice.com. Learn about Skype consultations here. Watch video lessons on office organizing here. Receive your free list of 100 Ways to Organize Your Office at www.theinspiredoffice.com

 

Tour the four best task management apps

Task management apps seem to multiply by the day, but my favorite productivity experts Steve Dotto and Mike Vardy have selected their top four and give a simple tour of them in their webinar.

I actually watched the entire thing, which is remarkable considering I'm not at all a webinar junkie.

 

New Headshot w_posterOffice Organizing Expert Kacy Paide loves to do what most people hate: organize offices & paper. She works with folks who are desperate for a more functional, more beautiful, more inspiring office. Kacy has been a Professional Organizer since 2001 and has worked with over 500 clients. Call her crazy, but she loves a good mess and wants to fix yours. Based in Silver Spring, MD, Kacy is nationally available for consulting & speaking. Reach her at 202.262.1207 and kacy@theinspiredoffice.com. Learn about Skype consultations here. Watch video lessons on office organizing here. Receive your free list of 100 Ways to Organize Your Office at www.theinspiredoffice.com

 

 

Swype Keyboard for iPhone iOS8

I just downloaded the Swype app, allowing you to swipe your finger across the keyboard, typing staggeringly fast.Screen Shot 2014-11-09 at 4.26.09 PM

The reviews were mixed, but I find it to have laser accuracy.

This swipe technology has been exclusive to Android until Swype made it available for iPhone.

Download it here from the app store.

Kacy PaideOffice Organizing Expert Kacy Paide loves to do what most people hate: organize offices & paper. She works with folks who are desperate for a more functional, more beautiful, more inspiring office. Kacy has been a Professional Organizer since 2001 and has worked with over 500 clients. Call her crazy, but she loves a good mess and wants to fix yours. Based in Silver Spring, MD, Kacy is nationally available for consulting & speaking. Reach her at 202.262.1207 and kacy@theinspiredoffice.com. Learn about Skype consultations here. Watch video lessons on office organizing here. Receive your free list of 100 Ways to Organize Your Office at www.theinspiredoffice.com

119 Circle

Office Organizing Expert Kacy Paide loves to do what most people hate: organize offices & paper.

She works with folks who are desperate for a more functional, more beautiful, more inspiring office. Kacy has been a Professional Organizer since 2001 and has worked with over 500 clients. Call her crazy, but she loves a good mess and wants to fix yours. Learn her time-tested solutions in her eBook, The Inspired Office: Organize Your Life One Paper at a Time. Based in Silver Spring, MD, Kacy is nationally available for consulting & speaking.