Imagine being able to find what you need when you need it. Imagine having an office you are proud to show off. Imagine having plenty of clear space where you can spread out and work, think, and create. An organized office provides a backbone to any thriving business. Why then is it so hard to keep order? All too often, people with the best of intentions sort and toss for hours, only for the piles to return with a vengeance. The tips here allow for some wiggle room, letting you create a functional workspace that is uniquely yours. Here are twelve fresh ideas that you can start implementing today:
1. Know your goals (aside from having an organized office)
I have all new clients make a list of ten things they’ll do once they’re organized. People never get organized just for the sake of having pretty folders. They organize so that they can spend more time with their family, delegate more, workout again, and more. It is an eye opening exercise that you should do before touching a single sheet of paper.
2. Group like with like
Let this be your mantra. If I had to explain how to organize an office in just four words, this would be it. Group anything from statements and receipts to writing utensils and paperclips. It’s awfully hard to create files when you’re not looking at complete categories. This should be a very straightforward step. Don’t get caught up in where these things will go. That will come to you once you see everything in one snapshot.
3. Purge anything that is not useful or beautiful
How do you know what to toss and what to keep? It really is this simple. Anything else in your office will just be in the way. This also applies to office supplies. Many people overbuy or recycle tattered folders one too many times. The more beautiful the space, the more you (and others) will respect it.
4. Be held accountable
Share your immediate goals with a friend, not a family member. Have him or her check-in on you at the end of the day or week. Personally, this is how I move mountains and get things done.